Fillable IRS W‑2 Form – Box 12 Code DD

Employers must report the cost of employer‑provided health coverage in Box 12, code DD on the IRS W‑2 form. Whether you’re an employee verifying your records or an employer preparing year‑end statements, having a fillable PDF makes the process quick and error‑free.

What Is Box 12 Code DD?

Box 12 on the W‑2 is used for various supplemental information. Code DD specifically reports the total cost of employer‑sponsored health insurance, including both the portion paid by the employer and the amount you contributed. This amount is for informational purposes only and is not taxable.

How to Complete the W‑2 Form Online

Instead of downloading the PDF and opening it in a separate editor, simply click the "Fill out this form" button on this page. The Formize PDF Filler app will load in your browser, allowing you to enter data directly into the fields.

• Step 1: Click the blue "Fill out this form" button.
• Step 2: Wait a few seconds for the Formize PDF Filler to initialize.
• Step 3: Fill in the required fields, especially Box 12 – enter the amount in the DD code field.
• Step 4: Review the form, then click "Save & Download" to get a completed PDF.

Common Mistakes to Avoid

• Leaving Box 12 blank or entering a non‑numeric value.
• Using the wrong code (e.g., using "D" instead of "DD").
• Confusing the employer’s contribution with the employee’s contribution – the total cost belongs in DD.
• Misspelling the employer’s name or EIN, which can trigger processing delays.

Where to Submit Your Completed W‑2

Once the form is saved, you can upload it to your payroll system, give a printed copy to your employee, or submit it electronically through the IRS e‑file portal. For more guidance, visit the IRS W‑2 page.

Need help? The IRS provides detailed instructions in Publication 15‑B and on their Help & Resources page.